Handle routine booking enquiries while your team cares for patients. Answer administrative questions, organise reminders and keep clinical questions with the people qualified to answer them.
Help me chooseA proposal built around your clinic. No payment to enquire.
Start with one outcome. These suggested combinations are editable: choose more goals, then add or remove products to suit your budget.
For a busy team missing calls or messages.
Answer common questions and capture the enquiry, with a route back to your team.
Add Book when you want conversations to save appointments.
Custom combination · estimate when prices are available, otherwise a written quote.
Choose this starting pointFor a team arranging appointments by hand.
Connect the conversation to availability, bookings and reminders.
Add Pay if you want to collect deposits through payment links.
Custom combination · estimate when prices are available, otherwise a written quote.
Choose this starting pointFor overdue recalls and appointments that need follow-up.
Connect approved recall schedules to conversations and booking, using eligible customer records.
Add Pay for deposits. Your team sets the recall timing and contact rules.
Custom combination · estimate when prices are available, otherwise a written quote.
Choose this starting pointChoose either goal, or combine it with bookings and recalls. Recommendations count each product once.
Prefer a booking bundle with a published monthly price? Compare bundles and costs.
A parent can arrange appointments for several family members in one conversation, subject to available appointments and your practice’s booking rules.
Tell Hexyl who needs an appointment and what each person needs. There is no need to start a separate call for every booking.
Check availability for each family member and confirm who is booked, the service, date and time. Appointments may be at different times.
Agree who can book on someone’s behalf and where confirmations go. Portal access to another person’s messages or documents is a separate permission.
Voice booking uses Hexyl Connect with Hexyl Book and a supported diary. Add Pay for deposits or Portal for customer self-service.
Build a booking packageTry a demonstration diary. Book, change or cancel an appointment and check the result on your phone.
Fictional appointments. Optional test payments. Live availability checked before you share details. The browser demo is a live chat with the assistant and needs no details.
Choose one workflow you can check from enquiry to outcome. Keep your current software where a suitable connection is available.
Appointment type, location, clinician availability and the route for urgent enquiries.
The assistant supports administration. Medical assessment and clinical decisions remain with qualified staff.
Compare contacted enquiries, completed bookings and attended visits over the same period. The calculator models your assumptions; it does not predict guaranteed income.
Even a dedicated reception team can leave enquiries uncontacted. Hexyl adds a route from follow-up to booking, working around your people and existing software.
Configure Hexyl to pick up eligible leads still waiting for contact, including after your team’s working hours. It can initiate a voice call or WhatsApp conversation within the contact times you approve.
“Hello, you asked us about an appointment. Would you like help finding a suitable time?”
Illustrative opening · sent only through an agreed, eligible contact workflowInvite patients back for their next visit. Set the recall frequency and booking rules; Hexyl’s scheduler can start voice or WhatsApp outreach using eligible records from your connected system.
“Hello, it’s time to arrange your next visit. Would you like help choosing a day?”
Illustrative recall · timing and wording set by your businessIdentify → Contact → Book → Collect a deposit → Update your records.
Hexyl Connect, Book and Flow bring conversations, your connected software and Hexyl’s built-in scheduler together. Use these products for approved lead follow-up. Add Pay for WhatsApp deposits. Hexyl Reach campaign tools are coming soon.
You set contact windows, frequency, maximum attempts and handover rules. Configure sequences to stop on booking, reply, opt-out or team takeover. Connections and permitted outbound actions are confirmed before launch; the appropriate person in your business approves recall timing.
Hexyl Flow connects your existing tools through their APIs—the connections software uses to share information and start tasks. Link enquiries, records, bookings and payments around the way your business works.
Start with supported systems and one clear task. We confirm the access and actions needed, so your team can keep using familiar software.
Put an agreed workflow live in as little as 24 hours once API access is available. More complex setups take longer; we confirm your timing before you commit.
Turn a new enquiry into a contact and a follow-up. Connect the outcome back to your system, with a route to your team when an update needs attention.
Delivery times apply to supported systems and agreed workflows, after access is available. Your proposal confirms scope, timing, setup costs and support.
Show us the workflow to fixSend a secure Stripe payment link in the WhatsApp conversation. Make it easier to pay, help reduce no-shows and spend less time chasing deposits.
Set your deposit amount and payment window. Customers know what is needed to secure their slot.
The customer opens the link from WhatsApp and pays on a secure checkout page. Card details are not collected in the chat.
With Hexyl Book and a confirmed diary connection, hold a slot during its payment window and release it if payment lapses.
Deposits at booking are included in the £349/month AI Voice Receptionist bundle. Hexyl Pay and other combinations are quoted separately.
Amount and deadline set by your business.
Open secure payment linkIllustrative link · no payment can be made hereUse the contribution from a completed medical appointment: the amount left after the costs of delivering it and payment fees. A deposit is part of the booking payment, not extra revenue.
This compares costs with a scenario you choose. It does not predict how many no-shows Hexyl will prevent.
Payment and cancellation terms remain yours. We’ll agree deposits, expiry rules, refunds and reminder timing before setup. Calculator figures stay on this page.
Narrated product explainers to help you choose your setup. For an interactive example, explore the demos above.
30 secCalls, messages & web chat
Watch the product guide
28 secBookings & appointment reminders
Watch the product guide
27 secPayments & deposits
Watch the product guideProduct examples explain the workflow. Your demo and written proposal help you check how it will fit your business.
Watch the short product explainers. They illustrate how Hexyl works; they are not customer case studies or evidence of measured results.
Watch product videosCheck voice and WhatsApp demo availability. A live booking demo uses an example diary; contact details deliver the conversation and confirmation.
Check demo availabilityConfirm your software connection, booking rules, payment results and staff handover. Agree what happens if an answer or system update fails.
How we check the fitJudge results using your own records: enquiries contacted, bookings made and visits completed. Calculator scenarios are estimates, not promised returns.
Explore lead follow-up, overdue recalls and staff time for your clinic. Enter your own figures; nothing is filled in for you.
The estimates are separate and should not be added together. Figures stay in this page and are not submitted with an enquiry. Use the same VAT basis for the figures you enter.
WhatsApp Bookings is £129/month. AI Voice Receptionist is £349/month. Other product combinations are quoted for your clinic.
One conversation, with a clear outcome. Your team keeps the context and can step in when needed.
Hexyl Connect uses approved information for booking, opening hours and general administration.
Hexyl Book helps organise bookings, changes and reminders using the rules agreed with your clinic.
Connect approved messages and Stripe payment links to the booking process when appropriate.
Buy one or combine them. Your final setup depends on your clinic.
Calls, messages & web chat
Explore productBookings & appointment reminders
Explore productPayments & deposits
Explore productHexyl’s own diary is a starting option. We’ll check your clinical or practice-management system before agreeing any additional connection.
We’ll agree the setup and timing around your clinic.
Choose your products and tell us about your phone number, diary and everyday tasks.
We confirm supported connections, what is included, usage allowances, VAT treatment and any additional costs in writing.
Review your business information, booking rules and handover process. Test the agreed setup before putting it into use.
No. Hexyl supports reception and administration. Diagnosis, prescribing, treatment and clinical decisions stay with your qualified team.
No connection is assumed. We’ll check compatibility and confirm the scope in writing before any integration is agreed.
Your team can review conversations and take over. We agree which questions Hexyl can answer and which need handing over.
Hexyl can handle enquiries outside opening hours. Available appointment types and booking rules are agreed during setup.
Tell us where the work gets stuck. We’ll shape your Hexyl proposal around it.
Help me choose
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